Welcome to the Exam Section of our site.
FAQ’s for IAL’s and A Level Exam Reform
|FAQ's A-Level Reform Nov 2013|
|FAQ's about IAL's Nov 2013|
Since public examinations can be an extremely stressful time for both candidates and parents it is vital that those involved are made fully aware of all procedures, rules and regulations. These are in effect designed to ensure the smoothest running of the examinations period as possible.
The school makes every effort to ensure that students are properly prepared for all their public examinations. Part of this process is the administrative arrangements that need to be made, so that all exams are conducted in such a way as to allow all candidates to perform to the best of their abilities.
The aim of this booklet is to provide information regarding the examinations procedures and for answers to be supplied for the most common questions that arise before, during and after the examinations period. Please note that expectations regarding the conduct of exams apply to internal mock examinations also.
If you have any questions regarding the examinations, please do contact:
Exams email: email@example.com
a) Ms. Ursula Pantelides, Assistant Head i/c Examinations, Admissions, Data and Timetabling
b) Ms. Elena Gregoriou Kazantzi, Examinations and Assessment Coordinator
c) Ms. Christina Kkolou, Admissions and Data Officer
On exam days it is probably preferable that a message is left with the Reception: 22799300 or Main Office: 22799304.
The school will then provide the below two documents:
- The English School Individual Exams Schedule showing:
- Name of the candidate
- Candidate Number
- Subject of the exam
- Date of the exam
- Location of the exam
- Seat number of the student
- Clash arrangements made
- Exam Board Statement of entries
The English School Individual Exams Schedule is the document that the candidates should have with them during the exam period. Candidates should not lose this or forget this document on the day of the exams. As you can see above, it contains very important information. Also, it is essential that these documents are kept clean of any notes.
Any errors on either of the documents, spelling of names, date of birth, unit codes etc MUST be communicated immediately to the Data and Exams office.
An email can also be sent to firstname.lastname@example.org highlighting the issue.
It is very important that these documents are not lost and the students should keep them until Results Day. Note it is very difficult for the school to reproduce all the relevant documents.
On reaching the exam room, candidates must wait outside. Invigilators will call in candidates by name and they will be directed to sit accordingly. In all cases, candidates will be asked to sit at a pre-determined desk and seat number.
For internal exams (e.g. mock exams): morning sessions start at 08.00 and afternoon sessions start at 14.00. Students are expected to be at school 20 minutes before the exam starts.
For external exams:
|Official Exam Start Times|
|GCE / IGCSE / GCSE||IAL||GCE / IGCSE / GCSE||IAL|
|Pearson/ Edexcel, AQA, OCR||10:30||08:30||15:00||12:30|
It is useful if parents make a photocopy of the Individual Exams Schedule and Statement of Entries as a back-up to ensure that a candidate does not miss an exam!
Exam starting times may have been shifted to accommodate clashes, therefore, please check the Individual Exams Schedule for the starting time of each examination.
In certain cases, candidates may receive extra time for their exam so finishing times may be later. Those involved will be aware of this. However, it is the candidate’s responsibility to know the start time of all his/her exams. Parents are kindly requested to ensure their son/daughter checks dates and times prior to examinations, especially on the previous evening.
If an exam is delayed from morning to afternoon, it is advisable for a candidate to have some food with them and a drink. During this period, they will continue to be supervised. No attempt to communicate with other candidates will be allowed. Mobile phones and other electronic means of communication are also not permitted.
If a candidate arrives after the scheduled end of the examination, s/he will not be allowed to sit the exam.
Please note: ONLY BLACK INK PENS MAY BE USED.
Candidates should only bring calculators into the exam where permitted, without the cover. Their subject teachers will inform them whether they are allowed calculators.
It is the responsibility of candidates to bring all their own writing equipment to the exam. They should not expect the school or invigilators to provide pens, pencils etc. Please note that correction fluids or Tippex tape/pens are not permitted.
- Mobile Phones. These must not be brought into the exam room. They must be switched off and left in Room 1. The school is not liable for any mobile phones going missing, therefore, if it is absolutely necessary for the student to have a mobile phone with him/her this should be an old phone (of little value). It is important to note that: if a candidate is found in possession of a mobile phone – even if switched off – this is a serious violation of exam regulations.
- Calculators must not be brought into the exam rooms when the subject prohibits their use.
- Notes, books, papers must not be brought into the room but left at home or outside the exam room.
- Bags, lucky mascots, etc are not permitted in the exam room.
- No food, chewing gum or fizzy drinks, fruit juices are allowed. Candidates may only take one bottle of still water into the exam room; the label of the bottle needs to be removed.
Candidates will be called by the invigilators to enter the room.
Once inside the exam room candidates must sit in the designated seat and must not talk. Once inside the exam room regulations for the conduct of exams are in force. Candidates should wait patiently for all to be seated and should then listen to the invigilator’s instructions. Once exam papers have been given out and details entered on the front of the exam script (invigilators will supply details on these), candidates should wait for the invigilator to start the exam.
When the time is up, candidates are permitted to finish their sentence, they must remain seated and must not talk. Exam papers will then be collected by invigilators. Once invigilators are satisfied all papers are in, and have counted them, candidates will be dismissed row by row. Students should leave quickly and quietly. This is especially important if there are other exams still in progress in the same exam room.
It cannot be over-emphasised that any misconduct will not be tolerated, for the sake of all candidates. Parents are requested to impress on their sons/daughters the seriousness of any misbehaviour or misconduct.
ANY VIOLATIONS OF EXAMINATION REGULATIONS AND PROCEDURES WILL BE REPORTED TO THE EXAMINATION BOARD. THIS MAY MEAN A CANDIDATE WILL RECIEVE A ZERO FOR THAT PARTICULAR PAPER OR UNIT OR THE ENTIRE SUBJECT, OR THE ENTIRE EXAMINATION SESSION (THAT IS, FOR ALL SUBJECTS SAT THROUGHOUT THE EXAMINATION PERIOD.)
For Public Exams: Candidates are not expected to wear school uniform for public exams. However, they are expected to be appropriately dressed and should avoid wearing shirts or tops of a provocative design or with offensive messages, as has sometimes been the case in the past. Candidates who are inappropriately dressed may not be permitted into the exam room. Please also avoid rings or bracelets that may make unnecessary noise and can be considered a disruption for other candidates.
Any sudden illness or situations related to family circumstances which may affect exam performance should be reported to the Exam Office. Firstly via email (email@example.com) followed by the original letter, in an envelope hand delivered to the Exams Office between 07:30-08:30 Monday to Friday. This will be used to notify the Examination Board for Special Consideration. firstname.lastname@example.org) with full details of the issues faced. Please allow up to 48 hours for the issue to be resolved.
Please note: examination results will not be given over the phone. If you wish, you may send an authorised person to collect hard copy results, but this person should bring a signed note of authorisation from you.
Kindly note that GCE (AS/A2) exams are only available during the summer sessions and therefore, students should register through the school for them during the November registrations windows together with the rest of their examinations for the summer session.
We trust you find this document helpful and wish students every success in their examinations.